Posted Date : November 02,2021
Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : TRANSLATION-4549
Non-profit Organization located in Switzerland looking for expert vendor for professional simultaneous translation, audio visual and production, live streaming, professional ushering and exhibition services.
[A] Budget: Looking for Proposals
[B] Scope of Service:
(1) Vendor needs to provide professional simultaneous translation, audio visual and production, live streaming, professional ushering and exhibition services.
1. Professional Simultaneous Translation
- Simultaneous translation from/to English, French, Portuguese and Arabic, and vice versa during opening and closing plenary sessions (1500 participants each), and 3 parallel streams for three days (500 participants each).
2. Audio Visual Equipment, Virtual Platform and Engagement Management, Event Production and Live Streaming Services
- Licenced video conference platform with remote simultaneous interpretation system integrated for 4 languages: English, Portuguese, Arabic and French; and livestream via Facebook Live and YouTube Live for general audience and visibility with a chat function.
- Video highlights for all rooms and interviews
- Photography
- Sound system for plenary (PA)
- Stage lighting
- LED screen (auditorium)
- Sound system parallel sessions
3. Production and Virtual Engagement Management
- Coordinating regular planning meetings with the congress organising committee.
- Conduct pre-test sessions with agency to assess whether the platform meets the conference needs (including IT support tests, breakout sessions, exhibition among others.
- Conduct a site visit to assess logistics and make arrangements with agency prior to the event.
- Work with the communications team to record presenters remotely prior to the event and be prepared to play the recording if the presenter is unable to present live on the day of the conference.
- Receiving and making show-ready any pre-recorded elements created elsewhere.
- Creating graphics or artwork and designed transitions or stings between programme elements in the final programme.
- Incorporating any designed transitions or animations into the programme if received from other sources.
- Develop a production schedule.
- Preparation of guidance materials or slides (pre-meeting and within-meeting) designed to anticipate and overcome barriers to effective participation.
- Advise on ways to effectively capture essential in-session contributions from participants and contributing to the organization of such information and communication back to the participants.
- Record the virtual conference using audio-visual equipment provided by agency, and supplementing what is not available for example, display screen, wireless microphones, lighting, sound, video converters, and expendables such as additional cables, gaffing tape, batteries etc.
- Contribute to within-event and post-event consultations to ensure the success of the core event and any follow-on activities recommended.
- Provide a chat transcript.
- Provide technical support to virtual conference participants.
- Coordinate the logistics of the programme in liaison with the agency (including breakout sessions, timekeeping and coordinating speakers, participants, moderators, and exhibitors).
- Monitor actual participation during all sessions of the virtual conference.
- Administer feedback questionnaires and solicit for suggestions for improvements on future events.
- Document media coverage of the event.
- Compile brief post-event report detailing the number and type of participants, what worked well and what did not, a summary of the feedback received from participants, recommendations for future events.
(2) All questions had been submitted no later than October 20, 2021.
[C] Eligibility:
Global (World-wide)
[D] Work Performance:
Performance of the work will be Offsite. Vendor needs to carry work in their office location.
Budget :
Deadline to Submit Proposals: November 07,2021
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$
Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : TRANSLATION-4549
Non-profit Organization located in Switzerland looking for expert vendor for professional simultaneous translation, audio visual and production, live streaming, professional ushering and exhibition services.
[A] Budget: Looking for Proposals
[B] Scope of Service:
(1) Vendor needs to provide professional simultaneous translation, audio visual and production, live streaming, professional ushering and exhibition services.
1. Professional Simultaneous Translation
- Simultaneous translation from/to English, French, Portuguese and Arabic, and vice versa during opening and closing plenary sessions (1500 participants each), and 3 parallel streams for three days (500 participants each).
2. Audio Visual Equipment, Virtual Platform and Engagement Management, Event Production and Live Streaming Services
- Licenced video conference platform with remote simultaneous interpretation system integrated for 4 languages: English, Portuguese, Arabic and French; and livestream via Facebook Live and YouTube Live for general audience and visibility with a chat function.
- Video highlights for all rooms and interviews
- Photography
- Sound system for plenary (PA)
- Stage lighting
- LED screen (auditorium)
- Sound system parallel sessions
3. Production and Virtual Engagement Management
- Coordinating regular planning meetings with the congress organising committee.
- Conduct pre-test sessions with agency to assess whether the platform meets the conference needs (including IT support tests, breakout sessions, exhibition among others.
- Conduct a site visit to assess logistics and make arrangements with agency prior to the event.
- Work with the communications team to record presenters remotely prior to the event and be prepared to play the recording if the presenter is unable to present live on the day of the conference.
- Receiving and making show-ready any pre-recorded elements created elsewhere.
- Creating graphics or artwork and designed transitions or stings between programme elements in the final programme.
- Incorporating any designed transitions or animations into the programme if received from other sources.
- Develop a production schedule.
- Preparation of guidance materials or slides (pre-meeting and within-meeting) designed to anticipate and overcome barriers to effective participation.
- Advise on ways to effectively capture essential in-session contributions from participants and contributing to the organization of such information and communication back to the participants.
- Record the virtual conference using audio-visual equipment provided by agency, and supplementing what is not available for example, display screen, wireless microphones, lighting, sound, video converters, and expendables such as additional cables, gaffing tape, batteries etc.
- Contribute to within-event and post-event consultations to ensure the success of the core event and any follow-on activities recommended.
- Provide a chat transcript.
- Provide technical support to virtual conference participants.
- Coordinate the logistics of the programme in liaison with the agency (including breakout sessions, timekeeping and coordinating speakers, participants, moderators, and exhibitors).
- Monitor actual participation during all sessions of the virtual conference.
- Administer feedback questionnaires and solicit for suggestions for improvements on future events.
- Document media coverage of the event.
- Compile brief post-event report detailing the number and type of participants, what worked well and what did not, a summary of the feedback received from participants, recommendations for future events.
(2) All questions had been submitted no later than October 20, 2021.
[C] Eligibility:
Global (World-wide)
[D] Work Performance:
Performance of the work will be Offsite. Vendor needs to carry work in their office location.
Budget :
Deadline to Submit Proposals: November 07,2021
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$